Onsite Administrative & Operational Assistant

Job description

About the Position
Meridian University is seeking a team member to support university operations performing administrative support duties and performing onsite facility needs.

Classification: Full Time
Base Working Hours: Monday-Friday, 8:45am-5:15pm Pacific Time
Location: On site at Meridian University's Bay Area Center in Petaluma, CA
This position is not eligible for hybrid or remote work.
Benefits: Medical, Dental, Vision, Life, 401(k), PTO, Sick Time, Paid Holidays
Perks: Wellbeing app subscriptions, team meals


Key Responsibilities

+ Support one or more departments; placement depending on prior experience, interests, and organizational needs.

+ Engage reliably and consistently with staff, faculty, and students, as needed.

+ Perform administrative tasks such as scheduling, documentation, data entry, and light project coordination.

+ Help streamline internal processes by identifying inefficiencies and suggesting practical improvements.

+ Contribute to the upkeep and functionality of Meridian's offices, including greeting visitors, maintaining shared spaces, and coordinating basic building needs.

+ Provide general support for events, meetings, and other campus activities.

+ Learn and adapt quickly to new systems, tools, and workflows as needed.

Required Qualifications

+ High school diploma or higher.

+ Prior experience as an office/administrative assistant, financial services assistant, customer service agent, or similar.

+ Excellent written and verbal communication skills.

+ A sense of initiative and exceptional diligence.

+ Exceptional time management skills, with an interest in efficiency and optimization.

+ Comfort in fast-paced and continuously evolving environments.

+ Basic movement ability such as walking, climbing stairs, crouching, sitting at a desk for several hours at a time and the ability to perform basic housekeeping movements such as sweeping, using a vacuum, moving items up to 20 lbs, moving trash cans, etc.



+ Familiarity with using Windows suite programs.

Preferred Qualifications

+ Bachelor's degree or higher.

+ Experience working in a startup environment.

+ Familiarity with Salesforce (experience working with other case management/CRM systems also a plus) and Notion.

Meridian's Team Culture
The teamwork culture the University aspires to can be described as ‘no ego.' Successful Meridian team members are self-starters who manage their responsibilities well asynchronously and work within their teams with a focus on accountability.

Team members at Meridian continually look to improve processes and are eager to jump in to performing the work required to reach or exceed goals.
About Meridian University
Founded more than 30 years ago, Meridian University (https://meridianuniversity.edu/) enrolls students globally in its unique, hybrid and 100% online graduate degree, certificate, and public programs.

The University offers master's and doctoral programs in Psychology, Education and Business with diverse concentrations (https://meridianuniversity.edu/academics/concentrations) available within each of these programs.

Meridian graduates engage in varied professional contexts that include coaching, psychotherapy, organizational development, facilitation, social healing, social entrepreneurship, and transformative leadership.

The University's integrated, innovative curriculum is designed to be experiential and transformative.

Meridian University's facilities include the Los Angeles Campus, San Francisco Bay Area Center, and additional centers outside of California.
How to Apply
A cover letter and resume are required.

In your cover letter, speak to your alignment with Meridian's vision and mission as well as your skills and capacities relevant to the role description and qualifications.

Please do not call, email, or drop in regarding your application.

We cannot respond to all applications due to the volume received.

Meridian is committed to diversity across all criteria-of-difference in its staff, faculty, and students.

Meridian does not consider race, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status in hiring or admissions decisions.
Application and Onboarding Process
Phase 1: Interviews


+ Select applicants are invited to a 15-minute, video-enabled, initial interview.

+ Top candidates are invited to a 30-minute second interview either in person at one of our locations or by video conference depending upon the location and scope of the position.

+ Final candidate(s) are invited to a stage of mutual diligence in which both the candidate and the University verify there is a mutual good fit.

Candidates will have the opportunity to review various structure and culture materials to gain a sense of how Meridian operates, and this stage may also include assessments tailored to the job requirements.


Phase 2: Project-Based Contract


+ After the mutual diligence stage, if there is a mutual interest, candidates are offered the opportunity to participate in a paid multi-week contract where they will contribute actual work.

+ After a successful set of project deliverables, candidates are extended a written full-time onsite offer for their review.


Phase 3: Onboarding


+ On their first day, full-time team members are assigned an onboarding manager and are given access to a role-specific checklist which acts a guide through Meridian's four-week onboarding process.

+ In their first week, team members onboard into technical and facilities systems and otherwise learn how to engage as a Meridian team member.

They also begin ‘process management' work and deliver real results.

+ Over their second, third, and fourth weeks, team members complete the onboarding process.


Meridian University reserves the right to deviate from the process above in certain circumstances related to specific role recruitments or recruitment needs.

Meridian University does not provide relocation assistance.

Required Skill Profession

Other General